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At 96 West Arts Collective ("we," "us," or "our"), we consider the privacy and protection of our members' personal data to be of the utmost importance. We take robust measures across our operations to protect the security and integrity of all such information. This Privacy Policy (together with any other documents referred to herein) sets out the basis on which we will collect, process, use, and store your personal data. It outlines our practices in relation to the collection and use of personal data to ensure you feel confident about providing us with your personal data when communicating with us and using our services.By visiting and/or using our website (www.96westarts.com) or using the services offered through our Collective and associated events, you agree to the terms of this Privacy Policy as they may be amended from time to time.
What Personal Data We Collect
We collect personal data that helps us facilitate your membership and enhance your Collective experience. The types of personal data we collect include:
Identity & Contact Data: Full Name, Email Address, Country of Residence, Country of Origin, City, Professional Title, Company/Affiliation.
Professional & Networking Data: Artistic Discipline, Website/Portfolio URL, Social Media Handles.
Interaction Data: Event attendance records, communication preferences, responses to surveys.
Technical Data: IP addresses, and website usage data (via analytics).
How We Collect Your Data
We collect your personal data through various methods:
Direct Interactions: When you provide it to us directly, such as through online registration forms, newsletter sign-ups, or direct email correspondence.
Automated Technologies: As you interact with our website, we may automatically collect Technical Data about your Browse actions and patterns using tools like Google Analytics.
Third-Party Platforms: When you register for our events via third-party event registration platforms, or interact with us on social media.
How We Use Your Data (Purpose and Legal Basis)
We use your personal data for the following purposes, based on the specified legal grounds:
Data Sharing
We will not voluntarily disclose your personal data to anyone outside the 96 West Arts Collective other than in accordance with the law and as stated in this Privacy Policy.
Third-Party Service Providers: We work with trusted third-party service providers to help us operate the Collective. We may share your personal data with:
- Website Analytics Tools (e.g., Google Analytics): To understand website usage patterns and improve user experience. This data is typically anonymized or aggregated where possible.
- CRM Systems (e.g., Webflow CRM): To manage member data, communications, and interactions.
- Email Marketing Platforms: To send newsletters and communications you have opted into.
- Cloud Storage Providers (e.g., Google Drive): For secure storage of Collective data.These providers are contracted to process data only on our instructions and are required to meet high standards of data security.
Within the Collective (for networking purposes):We facilitate connections among members. Your email and contact details will be shared with other members of the Collective for the purpose of connecting and networking only when explicitly requested by you.
Public Sharing:We will only ever make your personal data public (e.g., for member spotlights on our public website and social media) with your express, explicit written consent.
Legal or Regulatory Requirements:We may disclose all or part of your personal data if we are compelled to do so by government authorities, at our discretion, or otherwise as required or permitted by law, including but not limited to in response to court orders and subpoenas, or if it becomes necessary to protect the rights or property of 96 West Arts Collective.
International Data Transfers
As a global Collective with operations based in the UK and members internationally, your personal data may be transferred to, and stored at, a destination outside of your country of residence, including potentially outside of the UK and Canada (e.g., to countries where our third-party service providers' servers are located).
Where your data is transferred outside the UK or Canada, we will take all reasonable steps to ensure that appropriate safeguards are in place to protect your privacy rights and that your data is treated securely and in accordance with this Privacy Policy. This may include relying on mechanisms such as Standard Contractual Clauses (SCCs) or other legally recognized transfer mechanisms.
Data Security
We implement robust technical and organisational measures to protect your personal data from unauthorised access, unlawful processing, accidental loss, destruction, or damage. These measures include:
- Using secure, reputable third-party service providers for data storage and processing (e.g., Webflow, Google Drive, email marketing platforms).
- Implementing encryption where appropriate.
- Enforcing strong access controls and secure password policies.Practicing data minimisation, collecting only data that is necessary for our stated purposes.
Data retention
Your personal data will be stored for as long as you are actively involved with the 96 West Arts Collective. We define "actively involved" as maintaining an active membership, engaging with our communications, or participating in our events. If you cease to be actively involved, we will retain your data for a reasonable period thereafter for analytical purposes and to comply with our legal obligations before securely deleting or anonymizing it.
Your data Protection rights
Under applicable data protection laws (including GDPR and PIPEDA), you have rights regarding your personal data. These include:
The Right to Be Informed: To receive clear, transparent, and easily understandable information about how we use your data.
The Right to Access: To request a copy of the personal data we hold about you.
The Right to Rectification: To request that any inaccurate or incomplete data we hold about you be corrected.
The Right to Erasure (the "right to be forgotten"): To request that we delete your personal data in certain circumstances.
The Right to Restrict Processing: To request that we limit the way we use your data in certain situations.
The Right to Data Portability: To request that we transfer your data directly to you or another organisation in a structured, commonly used, machine-readable format.
The Right to Object: To object to certain types of processing, including direct marketing.
The Right to Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time. Consent should be as easy to withdraw as it is to give.
If you contact us to withdraw your consent, such withdrawal does not negate our right to process your data prior to withdrawal. Equally, where we process personal data based on our legitimate interest, you have a right to request that we stop processing personal data for our legitimate interests.
Third Party websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Changes to this privacy policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the updated policy on our website or by other appropriate communication channels.
Contact us
If you have any questions about this Privacy Policy, our data practices, or wish to exercise any of your data protection rights, please contact us at: info@96westarts.com
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